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Large-scale group reception

Proven on events from several thousand up to 10,000 — venue, lodging, fleet, catering, stage and program, end to end.

Large-scale outdoor banquet at dusk for several thousand guests, organized by AIT Gala dinner with main stage for a several-thousand-guest group W2140 Bangkok World AI + Web3 Expo hall serviced by AIT
10,000 pax
2024
W2140 Bangkok World AI + Web3 Expo
4,000 pax
2019
Chinese enterprise convention
4,000 pax
2018
International conference group
1,200 pax
2018
China–Thailand costume culture gala
1,000 pax
2019
Gaming-company launch incentive
1,000 pax
2023
Premium-brand roadshow (Thailand leg)

Large-group & MICE execution SOP

Large events run on a four-phase SOP to keep thousands-to-tens-of-thousands orderly.

  1. Prep (months ahead): lock venues, lodging, fleets; group/room/vehicle allocation; risk plans and daily ops sheets.
  2. Arrival: phased airport pickups, vehicle/sub-group splits, on-site check-in and kit distribution.
  3. On-site: a command centre, daily confirmation meetings, 24-hour support and backup vehicles/rooms/catering.
  4. Wrap-up: settlement, issue review and data/footage archiving.

FAQ

How large can you handle?

We've handled single events of up to 10,000 guests.

Do you have a track record?

Yes — e.g. the W2140 Expo (10,000) and a 4,000-pax corporate convention.

What's included?

Venue, lodging, fleet, catering, stage, AV and program management.

How much lead time for large events?

The earlier the better; large events need several months.

Is there an on-site team?

A local on-site team is present throughout.

Can costs be controlled?

Yes — transparent, itemised pricing.

Is insurance provided?

Travel insurance is provided for attendees.

What languages?

Chinese, English and Thai.

Conference + gala + tours combined?

Yes — we can combine all of these in one program.

How do I start?

Message LINE: ait1871 · WeChat: Ait1871 with pax and dates.

How far ahead for a ten-thousand-person event?

Start months ahead to lock venues, lodging and fleets.

Is there an on-site command team?

Yes — a command centre and on-site team, 24 hours.

How are flight/weather/medical emergencies handled?

Contingency plans and backup resources, adjusted in real time with the organiser informed.

Plan with AIT

Reach us on LINE or WeChat for a transparent quote.